SUBJECT: Defining Guidelines Relating to Registration of Agricultural Supplier as Marginal Income Earners and their Exemption From the 1% Creditable Withholding Tax on Payments Made by Hotels, Restaurants, Resorts, Caterers, Food Processors, Canneries, Supermarkets, Livestock, Poultry, Fish and Marine Product Dealers, Hardwares, Factories, Furniture Shops and All Other Establishment.
TO: All Internal Revenue Officers and Officials and Others Concerned
I. Objective
This Order seeks to set uniform rules and guidelines for the registration of agricultural suppliers qualified as marginal income earners pursuant to Revenue Regulations (RR) No. 11-2000 as well as to prescribe uniform policies and procedures to guide income payors in complying with RR 17-2003 as amended by RR No. 30-2003 and RR No. 1-2004 respecting the 1% creditable withholding tax on income payments to agricultural suppliers.
II. Policies and Guidelines
1. Registration by Agricultural Suppliers who are Marginal Income Earners
a. In accordance with the provision of RR No. 11-2000, a marginal income earner refers to an individual not deriving compensation as an employee under an employer-employee relationship but who is self–employed and deriving gross sales/receipts not exceeding P100,000 during any 12-month period, referred to as calendar year. Under this definition, the activities of such agricultural suppliers qualified as marginal income earner is considered principally for subsistence or livelihood.
b. Agricultural suppliers who are marginal income earners but not yet registered with the Bureau of Internal Revenue (BIR) as such, shall so register with the Revenue District Officer (RDO) having jurisdiction over the place where they are resident of or are doing their income producing activities.
c. Agricultural suppliers who are marginal income earners and have previously registered as such with the BIR, shall update their registration with RDO having jurisdiction over the place where they are resident of or are doing their income producing activities. If they are previously registered with an RDO (previous RDO) different from where they are currently updating their registration (current RDO), they should surrender their Certificate of Registration to the current RDO. The current RDO shall notify the previous RDO of the fact of update of registration, transmitting the copy of the old Certificate of Registration for its proper cancellation.
d. Documentary requirements for registration:
i. Application for Registration as Self-Employed (BIR Form 1901), if registering for the first time; Application for Registration Information Update (BIR Form 1905), if updating registration; and
ii. Declaration of Identity and Source of Income (format attached as Annex “A”)
e. RDOs should immediately process and evaluate documents of the taxpayer-registrant and if found to be marginal income earner as defined herein, issue Certificate of Registration clearly and specifically indicating therein that taxpayer-registrant is a “MARGINAL INCOME EARNER”
2. Conditions for Exemption from 1% Creditable Withholding Tax a. As a general rule, buyers of agricultural products from agricultural suppliers shall withhold 1% creditable withholding tax from income payment to agricultural suppliers in accordance with the provisions of RR No. 17-2003 as amended by RR No. 30-2003 and RR No. 1-2004.
b. However, buyers of agricultural products from agricultural suppliers who are registered as marginal income earners shall not withhold 1% creditable withholding tax from their income payments provided such agricultural suppliers present a copy of their Certificate of Registration showing that they are registered as marginal income earner.
c. All buyers shall report all information regarding income payments made to agricultural suppliers who are marginal income earners following strictly the format under Part III Schedule 3 of BIR Form 1604-E. The reporting and inclusion of the information regarding income payments made to agricultural suppliers who are marginal income earners shall be required as compliance to Section 34(A)(1)(b) of the NIRC before the same can be deducted by the payor for income tax purposes.
3. Regional Directors/Revenue District Offices shall:
a. Assist all agricultural suppliers/taxpayer-registrant in accomplishing necessary forms for their registration.
b. Ensure that there are ample supplies of application forms.
c. Translate the Declaration of Identity and Source of Income in local dialect
if necessary to make the taxpayer-registrant understand the declaration.
d. Revenue Officers assigned at the Registration Unit should ensure the identity of the taxpayer before accepting their declaration and application forms. Identity may be established through the presentation of identification cards; if none, by another person who personally knows the taxpayer-registrant who will attest to his identity.
e. Revenue District Officers in every District should designate Revenue Officer/s who will be deputized to administer oath of the taxpayerregistrant, as required in the Declaration of Identity and Source of Income, FREE OF CHARGE.
f. Establish “Registration Sites” in various local government units/barangays to bring BIR registration services closest to our taxpayers.
g. Give this Order widest dissemination the soonest possible time considering that the first withholding tax remittances will be due on or before February 10, 2004.
h. Act with dispatch on any complaints from agricultural suppliers who are registered as marginal income earners of any instances of erroneous withholding of the 1% creditable withholding tax from their gross sales/receipts.
III. Repealing Clause
All revenue issuances or portion(s) thereof inconsistent herewith are hereby revoked and/or amended accordingly.
IV. Effectivity
This Order shall take effect immediately.
(Original Signed)
GUILLERMO L. PARAYNO, JR.
Commissioner of Internal Revenue
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